Schools receiving PRISM awards are responsible for disbursing the funds and for maintaining adequate supporting records and receipts of expenditures. Awarded grants will be payable to the school of the teaching professional. The teaching professional and the school leadership will be responsible for ensuring that the funds are spent according to the budget as outlined in the proposal. The school is responsible for providing timely access to BWF funds for the purchase of materials, equipment, supplies, and professional development activities. BWF funds cannot be used for indirect costs.
Partial funding may be granted based on the discretion of BWF staff, the advisory committee, and the BWF board. All awards will be granted to the school (or school district) on behalf of the applying teaching professional. All awards must have the full support of the principal who must accept the award giving permission for the materials, supplies or equipment to be used in the classroom. BWF will not accept responsibility for the mismanagement of materials, equipment, or supplies nor the safety of the students who use these items.
Within eight weeks of the completion of the project or the implementation school year, the teaching professional must submit a report detailing how the funds were used and outline the impact of the award as described in the proposal. The school must submit a financial report. Forms will be provided by BWF. Funds must be used by the end date of the award noted on the grant agreement. Professionals not currently holding BWF awards will receive priority.
Any unused funds held by the school when awards expire or are terminated must be returned to BWF, unless BWF has granted prior permission to retain the funds. Grantees may request a no-cost extension of up to 12 months; requests explaining why an extension is needed must be submitted in writing at least two months prior to the end of the award.