Organizations receiving awards are responsible for disbursing the funds and for maintaining adequate supporting records and receipts of expenditures. All grantees are required to participate in the evaluation efforts specified by BWF. Grantees must provide BWF with an annual progress report and financial report. Both reports must be submitted on forms provided by BWF. Continued funding will depend on the favorable review of these reports by BWF and its program advisory committee. Indirect costs may not be charged against the award.

Any unused funds held by organizations when awards expire or are terminated must be returned to BWF, unless the Fund has granted prior permission to retain the funds. Grantees may receive a no-cost extension of up to 24 months; requests explaining why an extension is needed must be submitted in writing at least four months prior to the end of the award. Recipients may reapply for awards at the end of their award duration.

There is a restriction of two awards per individual program, but not per institution.