I noticed that I need to combine documents into a single PDF file before uploading and attaching them to my application. Do all attachments need to be included in this single, combined PDF file?

All documents MUST be combined into ONE single PDF file prior to uploading and attaching to your application, with the exception of the confidential recommendation letters. Since confidential recommendation letters must be uploaded by the letter writer, they cannot be included in the single, combined PDF file.

Is there a particular order to use when combining documents into a single PDF file?

Yes. The documents MUST be combined into ONE single PDF file in the order shown below. Applications received without following these guidelines will be rejected. 

1. 1.  Signature Page (template provided)
   
2. 2.  Primary Investigator's Biosketch (template provided)
   
3. 3.  Scientific Abstract (template provided)
   
4. 4.  Research Plan (up to six pages)
   
5. 5.  Bibliography for Research Plan (optional)
6. 6.  Facilities and Resources (template provided)
7. 7.  Budget (template provided)
   
8. 8.  Reprints (three required)
9. 9.  Institutional Certification Form (template provided)

I completed my application. How do I submit?

Once the application has been completed and all attachments have been uploaded, click the "Review and Submit" button at the bottom of the last page of the application. Review your application. If the application is not missing required items, a “Submit” button should be available at the bottom of the page. If a submit button is not available, the application is missing (one or more) required fields or attachments. Any missing items should be noted in red near the top of the page. Once you have completed all required items and clicked the “Submit” button, you will receive an email confirmation. If you do not receive an email confirmation, please contact BWF immediately at 919-991-5116.

Can I change my application once submitted?

No. Once your application is submitted, it cannot be changed.

What internet browsers are compatible with the BWF Grant Application System?

Internet Explorer
Mozilla Firefox
Safari (for Mac)
Google Chrome

I forgot my user ID/password. What should I do?

Use the link provided in the invitation email to access the BWF system log-in screen and click the forgotten password or user ID link.

How can I convert a document to a PDF file?

You can use standard word processing software (e.g., MS Word, WordPerfect) to prepare the documents for your application. However, you MUST convert ALL documents to portable document format (PDF) files prior to uploading and attaching them to your application.

A list of PDF generator software is available on the grants.gov website.

Please note that BWF does not endorse or take responsibility for any of the software programs listed on the grants.gov website. Please review vendor websites for additional information. For assistance with PDFs, visit Troubleshooting PDFs.

If I have questions about a particular program guideline or the electronic application, whom can I contact for help?

For problems with the electronic application, please contact either person below via email or phone.

Debi Vought, Senior Program Associate
Phone: 919-991-5116

Ruth Reynolds, Program Assistant
Phone 919-991-5129