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 Science Education Student Science Enrichment Program Program Application
Applications for this program must be submitted electronically through a web-based grant application system called proposalCENTRAL. Program guidelines can be found in the program brochure (PDF). Burroughs Wellcome Fund must receive the following by 4:00 p.m. Eastern Time, April 10, 2008:
After reading the information below, you may APPLY NOW.
Applicants are strongly encouraged to read the program guidelines, as well as all instructions listed below and downloadable on proposalCENTRAL, before beginning the online application. Program Brochure Applications must be completed electronically via proposalCENTRAL and include the sections below. An original, signed hard copy Signature Page form must be printed and sent directly to BWF for receipt by 4:00 p.m. Eastern Time, April 10, 2008. Faxed documents will not be accepted. Sections Requiring Data Entry -Title Page Project Plan and Other Attachments to be Uploaded -Project Plan [including executive summary (one page), project narrative (five pages), evaluation plan (one page), staff capacity (one page), facilities (one page), and replication and dissemination (one page)] -Curriculum vitae of the program director and two project staff (no more than three CVs; no more than two pages per CV) -Budget -Letters from Project Partners (no more than three) To be Mailed to BWF -Signature Page (printed from proposalCENTRAL) BWF requires all applications for this program to be submitted electronically through proposalCENTRAL, a web-based grant application system, using links provided. Applicants are also encouraged to review the description of the application sections and detailed application instructions listed below, and downloadable on proposalCENTRAL, prior to beginning the online application. Please review the SSEP Guide to Using proposalCENTRAL for detailed instructions on using the website. Once on proposalCENTRAL, you will be required to register and will be assigned a unique user ID and password. You may also be required to register your organization. The entire application MUST be completed on proposalCENTRAL. Candidates are NOT required to complete the online application in one sitting. The application may be accessed and changed multiple times as needed prior to the application deadline. However, once the deadline has passed, the application cannot be changed.In order for an application to be submitted, each section of the application must be completed. Unless otherwise noted, all documents requested via proposalCENTRAL must be uploaded as Adobe Portable Document Format (PDF) files. Sections Requiring Data Entry on proposalCENTRAL: Title Page. Provide the title of your project (not to exceed 120 characters), the total amount of funding requested over the entire three-year period of the grant, and the start and end date of the proposed project. Applicant/Program Director Information. Provide contact information for the program director. Much of this information may have been provided when you registered. Applying Organization and Contacts. The Applying Organization MUST be a nonprofit organization in North Carolina (public/private schools may also apply). In this section, you will be required to provide contact information for the organization’s Authorized Signing Official (the person who will sign the signature page that is sent to BWF). Project Summary. Provide a description of your project, including the goals of the project (not to exceed 2,000 characters). Do not include special characters in the summary. In this section, applicants will also be asked to provide demographics on the project, such as the student focus. Sections Requiring Upload of Attachments: In the section titled “Project Plan and Other Attachments,” applicants must upload the requested documents to proposalCENTRAL as PDF files. For detailed information on how to convert documents to PDF files, refer to the SSEP Guide to Using proposalCENTRAL. If you need assistance converting files to PDF, please contact proposalCENTRAL customer service. Each attachment must be typed (single-sided and singlespaced, using 12-point font size) with one inch or larger margins on all sides. Do not include a cover letter or supplemental materials not specifically requested. Applications that contain more than the specified number of pages in attachments or that are not properly organized will be rejected out of fairness to candidates who adhere to the guidelines. 1. Project Plan (consists of six components) In one document, include the components noted below in the listed order. Number each page of this section, starting with the executive summary as page one. Executive summary (no more than one page) Summarize the overall objectives of the project and its expected outcomes. Project narrative (no more than five pages) Describe the project and its goals. In cases of partnerships, the project narrative should describe in detail the personnel, facilities, equipment, and other resources that will be provided by each partner. The narrative should answer the following questions: • What science and mathematics activities will students be engaged in? • What knowledge and skills will students be expected to learn about science, mathematics, and the investigative process? • What instructional materials and resources will be used, including how technology will be integrated into program activities (i.e. work books, experiment kits, and the Internet)? • Which of the various guidelines will be represented prominently in the activity? • How will the various activities contribute to the three SSEP goals and to other goals (if any) that are specific to the project? • How do the activities align with the North Carolina Science Standard Course of Study for the grade levels of the participants? • What are the time line and implementation plan? • What is the process used to identify and recruit students? • What are the career-guidance activities to be provided? • What follow-up method will be used to track students? • What are the academic-year activities offered by summer programs? Staff capacity (no more than one page) Describe the type and level of interaction between the project staff and the students, focusing in particular on the appropriateness of the number of staff compared with the number of students, types of activities provided, and experience with students’ age group. Estimate the total number of hours of direct contact between the staff and students. Facilities (no more than one page) Describe the major facilities to be used, including significant equipment, supplies, and resources that will be available to students. Evaluation (no more than one page) Present a plan for evaluating the program’s accomplishment of objectives. Describe how the project will be evaluated for impact on students’ competence in science, their enthusiasm for science, and their interest in science careers. Include who will do the evaluation and how it will be supported. Describe the particular methods to be used, sources of information (e.g., students, teachers, parents), test instruments, schedule of data collection activities, and how interim data will be used in a formative way to guide mid-course corrections. For suggestions on evaluation data, visit the BWF evaluation page. Replication and dissemination (no more than one page)Describe whether and how the project can be replicated by other organizations. Describe any plans to disseminate the project’s methods and materials to users in other settings. Describe any plans to sustain your work beyond BWF funding. Applicants re-applying for a previously funded program must demonstrate strategies for sustaining the program beyond BWF-funding. 2. Curricula vitae (no more than three CVs; no more than two pages per CV) Upload one PDF file containing a two-page CV for up to three individuals responsible for the project. On each CV, be sure to include the name, contact information (including address, phone, and email), education and training, experience in science education, and the scientific background for the individual. CVs should be uploaded as a single PDF file. 3. Budget (template provided) Download the budget template from proposalCENTRAL under the “Download Templates and Instructions” section. Complete the template and save a copy on your computer system. Then upload the completed version of the template to proposalCENTRAL. PDF and MS Excel versions of the templates are available. Itemize how the grant will be used by year. Most of the grant must be spent on activities that directly benefit students (for example, student stipends, transportation, supplies, equipment, and evaluation). To demonstrate effective cost sharing among partners, complete the “Other Funding Sources” section of the template. Include support requested from both the sponsoring organization and other sources. In the “Budget Justification” section of the template address the appropriateness of funding requested for staff compared with the level of student participation, and provide the rationale for any request for salary support for current full-time employees. No more than one-third of the budget can be used for administrative salaries and fringe benefits for program instructors or coordinators. No indirect costs may be charged against the grant. The grant cannot be used for capital improvements. Please check the accuracy of all figures. 4. Letters from project partners (optional–no more than three letters) In cases of partnerships, letters of agreement must be provided from up to three outside groups or individuals who will participate. The letters must be specific about funds, personnel, facilities, equipment, and other resources to be provided. General nondescriptive support letters will not be viewed favorably. BWF strongly encourages applicants to upload letters containing the partnering organization’s letterhead. Letters MUST be submitted with the application by the application deadline. Sections Requiring Hard Copy Submission Signature Page and Documentation of Nonprofit Status: Applicants MUST print the Signature Page form from proposalCENTRAL, obtain the signature of the Authorized Signing Official from the Applying Organization, and send the original, hard copy of the Signature Page for receipt at BWF by the April 10, 2008, deadline. The Signature Page may be printed following the completion of the Title Page, Applicant/Program Director Information, and the Applying Organization and Contacts sections on proposalCENTRAL. Along with the Signature Page the applicant MUST send documentation of the organization’s nonprofit status, such as an IRS letter documenting its tax exempt 501 (c)(3) status. Faxed documents will not be accepted. Send one copy, with original signatures, of the Signature Page form AND the documentation of nonprofit status for delivery by April 10, 2008, at 4:00 p.m. to: For delivery by express courier service (recommended) For delivery by U.S. Postal Service Applicants are encouraged to read the descriptive program information, the SSEP Guide to Using proposalCENTRAL, and FAQs. Once you begin your application, instructions for attachments, along with any required templates, can be found on proposalCENTRAL. If there are remaining questions, contact: Melanie Scott , Senior Program Associate For help with the electronic application process, contact: proposalCENTRAL Help Desk The links below will redirect you to proposalCENTRAL’s web site which hosts BWF’s electronic application: proposalCENTRAL Home (for applicants and grantees) proposalCENTRAL Login (for applicants and grantees)
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