Frequently Asked Questions
FAQs - Eligibility
Are SSEP awards limited to NC?
The Student STEM Enrichment Program is limited to non-profit institutions within BWF’s home-state of North Carolina. All students participating in SSEP projects should be North Carolina students.
What types of organizations in N.C. are eligible to apply?
Nonprofit organizations that are eligible to apply for SSEP awards include colleges and universities, community groups, museums and zoos, public and private schools, and scientific organizations that can provide scientific experiential activities for K-12 students. Nonprofits offering religious programming are not eligible to apply.
Can SSEP Proposals serve elementary students?
Yes, programs serving K-5 students are eligible, as well as middle and high school programs.
Is teacher training supported through the Student STEM Enrichment Program Award?
Teacher training is not a focus of the SSEP awards. BWF recognizes the value of teacher training and will allow limited funding to be used to enhance the abilities of teachers to conduct innovative enrichment science activities for SSEP student participants. The Burrouoghs Wellcome Fund the Career Award for Science and Mathematics Teachers and PRISM awards for support of classroom teachers and in school activities.
Can we use the SSEP award to support classroom activities for students?
The SSEP award is designed to support out-of-school activities for K-12 school students. These activities should take place after school, on weekends, or during the summer. SSEP awards do not provide support for in-school classroom activities. If SSEP activities can be linked to in-school classroom activities, BWF will consider such proposals on an individual basis. Please contact BWF regarding such proposals.
How long are the awards?
The duration of SSEP awards is up to three years. Each grant provides up to $60,000 per year.
Can current awardees reapply?
A current awardee can reapply once for funding of the same program. Awardees must compete with the general pool of applicants and they will be expected to demonstrate successful outcomes from the earlier award and promise of significant achievement from a new award. BWF encourages SSEP award recipients to develop strategies to sustain their programs, after BWF support has ended. Applications from award recipients proposing a different program are not considered repeat applicants.
If our grant is funded, when will the award begin?
SSEP award recipients are announced by September of each year following the April deadline. The first installment of the SSEP award is made the following November. The Award Timeline shown in the navigation bar to the right provides the anticipated dates.
Is the BWF application deadline firm?
Who do I contact for questions?
Contact information is provided in the navigation bar to the right. Eligibility or other questions may be directed to Tiffanie Taylor.
FAQs - Logistics
The applying organization for my grant is my school or school district. The district does not have an IRS determination letter. What do we submit to demonstrate nonprofits status?
Public schools or school districts, including charter schools, may submit a letter of nonprofit intent. The letter should be on school or district letterhead and indicate that if the grant is received, it will be used for nonprofit purposes.
Can I submit a paper application?
No. BWF now requires that all applications for this program be submitted electronically. Paper applications will not be accepted. If you are having trouble using the electronic process, contact Tiffanie Taylor for assistance.
Do I need to submit a Letter of Intent prior to beginning an application?
No. BWF does not require a letter of intent for this program prior to beginning an application.
Do I need to complete the application in one session?
No, you can start the application and return at a later time to complete the application. When beginning a new application, you are required to establish a log-in and password. At any time during the application process, you may click the "save and finish later" button, exit the application, and return at a later time. Saved applications are accessed through a different link than the one used to begin the initial application.
Can I receive a copy of my online application form?
You can print a copy of your application as you are completing the online application form by clicking the "Printer Friendly Version" link at the top of the page. You may also click the "Email Draft" link to email a copy of the application.
How do I return to an incomplete application that I saved, but have not yet submitted?
At the time of application, you were required to create a login and password. The same information can be used to access the application. Note: there are two separate links to the BWF Grant Application System (one to start a new application and one to access a saved application.)
I completed my application. How do I submit?
Once the application has been completed and all attachments have been uploaded, you will need to click the "Review and Submit" button at the bottom of the last page of the application. Review your application. If the application is not missing required items, a submit button should be available at the bottom of the page. If a submit button is not available, the application is missing (one or more) required fields or attachments. Scroll to the top of the page and any missing items should be noted in red. Once you have completed all the required items and hit the submit button, you will receive an email confirmation. If you do not, please contact BWF immediately at 919-991-5116.
Can I change my application once submitted?
No. Once your application is submitted, it cannot be changed. If you need to make changes to a submitted application (before the application deadline date), please contact Tiffanie Taylor at 919-991-5116.
I forgot my userid and/or password. What should I do?
For a forgotten password or userid, visit the BWF Grant Application System login page and click the forgotten password link.
How can I convert a document to a PDF file?
You can use standard word processing software (e.g., MS Word, WordPerfect) to prepare the documents for your application. However, you MUST convert ALL documents to portable document format (PDF) files prior to uploading and attaching them to your application.
If you have any questions or difficulty with the conversion process, please contact Tiffanie Taylor at 919-991-5116.
FAQs - Format
Can letters of partnership be sent separately?
No. Letters of partnership (up to three may be provided) must be converted to PDF files and uploaded to the application for electronic submission along with the application. Faxed or emailed letters will not be accepted.
Are there font or margin requirements for the project plan?
Use standard 12-point font for the text, and no smaller than 9 to 10-point font for figures, legends, tables, and diagrams. Text must be single-spaced, with one-inch or larger margins on all sides.
How serious are you about the page limit on the project plan and other attachments?
All applicants must stay within the set page limits. Only include requested materials. No supplemental materials will be accepted.
Can Letters of Recommendation be included in the application?
No. Only letters of partnership will be accepted.
Portable Document Format (PDF) is a standard ISO format for sharing data across multiplatforms. Our most common questions and answers are provided below. For additional help with Adobe products and questions, visit: http://www.adobe.com.
Can I use a WORD version of the form?
Yes, you may use the MS Word version of the form. The document will lose some of its formatting in the process which might require editing. You are responsible for correcting any changes to MS Word forms resulting from input of data. Once the document is finalized, convert it to a PDF file (see Convert a document to PDF) and upload the PDF file to your application. BWF will only accept documents as PDF files.
I downloaded the MS Word version of a form. How do I convert the completed document to Portable Document Format (PDF)?
There are various ways to convert a document to PDF including "Print to PDF," if you have the Adobe Acrobat software, "Scan to PDF," a feature on certain copy/print equipment, or you can utilize software or PDF generators available on the internet.
To print to PDF from your system:
Open the document.
Select File, Print from the menu (a Print dialog box will appear).
Click on the drop-down list arrow for the printer Name field (to view your list of available printers).
Choose "Adobe PDF" as the printer.
Click the "Print" button.
The document automatically converts to PDF. In the "Save PDF File As" dialog box, type in a name for the PDF file (file name should have no extraneous characters, e.g., no brackets, hyphens, underscores, commas, quotes, etc.) and verify the location to which the document will be saved, click Save (the document will be saved as a PDF file).
Close the file
What is a PDF Generator and what do I need to know about it?
It is possible to convert many common file formats (Microsoft Word, Corel WordPerfect, etc.) to PDF using a wide variety of PDF-generators, sometimes called distillers. PDF conversion is also built into Microsoft Office 2007. Some third-party PDF converters are free, many are inexpensive—and some are better than others. If you use one of these applications, be sure to test the results to ensure that you and others can open and view the resulting PDF files using the free Adobe Reader software.
If you scan a document to create a PDF file, avoid scanning it at a high resolution. Typically, applications are read online by reviewers, so an image scanned at 100 dpi (dots or pixels per inch) will display very clearly on a computer monitor. An image scanned at higher resolution (300+ dpi) will result in a very large file, and it will usually not result in a better-quality display when viewed on a monitor. Large files can also cause problems with viewing or downloading your application. If your image must be seen at very high resolution, consider posting it to a website and embedding a link to it in a PDF file.
If you scan text—e.g. a letter or résumé or curriculum vitae—do not scan it as an image, even a relatively low-resolution image. Text should be scanned as text, using an optical character recognition (OCR) application. Scanning text with OCR software allows you to edit the text after it has been scanned, and allows you (and those reading your application) to search for text within the document. Neither of these things can be done if you scan the text and save it as an image.
When creating PDFs, do not create PDF files that can only be read with the most recent version(s) of the free Acrobat Reader. The better PDF-generators allow you to specify which PDF version to produce. We recommend that you specify that your PDFs should be read by Acrobat Reader 6.x and higher (PDF standard 1.5). This will ensure that your files can be viewed by older versions of Acrobat Reader.
Do not include any security or encryption in your PDF files. Make sure that the files are not read-only and that they are not password-protected.
Do not include attachments within your PDF files.
Due to the vast number of PDF generators on the market and your individual system requirements, you should search the internet for the PDF generator that works best for you. Search: pdf generator free. BWF does not endorse any particular software.
After I convert the document to PDF, then what?
Once you have converted the document to a PDF file, the next step is to upload/attach the file to your online application.