Annual Progress Report Guidelines
Due December 31 by 4:00 p.m.
The SSEP annual progress report has six (6) parts:
- Cover Sheet
- Project Plan
- Project Implementation
Submit the complete Cover Sheet with your Progress Report.
Specific instructions have been shared with awardees. The abbreviated version of these instructions are as follows:
Complete the Cover Sheet and include it as the first page of your progress report. A Microsoft Word version of the Cover Sheet is available below.
2. Project Plan
- Needs Addressed by your Project. In this section please describe the problem that you are trying to address. Please indicate if the needs or opportunities addressed have changed in any way over the past year from what had been originally proposed.
- Defined Aims. Describe the framework for your approach to your project and the specific goals, objectives or aims that are being sought through project implementation preferably through a project logic model or theory of action.
- Activities. Describe the activities that were implemented by the project during this reporting cycle and how they relate to your strategy for addressing the problem (coherency). Make clear the intended participants for each activity. Talk about what resources are used to make these activities happen. Also describe the facilities used and include a schedule of student activities.
3. Project Implementation
Participants. Please describe the following:
- Number and type of students exposed.
- Dosage received. For the participants included above please provide a sense the dosage of treatment that was experienced.
Staffing. Discuss the people/organizations/departments involved in providing the exposure for participants.
Fidelity. This is a section to describe whether you were able to accomplish the activities as intended. Also, please include how fidelity was monitored during your project.
Quality. This is where you can report on the quality of the activities, likely measured by participant perceptions of accessibility, sufficiency, alignment, value, and effectiveness. Remember to include how quality was monitored during your project.
Other Outputs. Please report on other outputs of your project, such as:
- Resources/products created
- Specific system changes
- Describe economic impacts of grant
This section should answer the question, “How do you know you’ve made a difference?” The evidence base should be well-aligned to your program aims, framework, and/or logic model. If you don’t have data yet for a particular outcome, be transparent and talk about your plan for how you will address that in the future. Please include copies of all evaluation instruments (e.g., surveys, assessments, rubrics) that were administered by your project to assess impacts in an appendix.
The following sub-headings should be used to describe impacts.
- Impacts During Participation. This includes changes in behavior or cognition during the life of the project participation.
- Post-participation Impacts. This involves tracking back to participants after their direct participation has ended to identify if and how the project had long-term impacts on participants.
- Impacts of Products Created. If products were shared, how and with whom? Describe dissemination methods (e.g., conference, website) and how many people were touched by the dissemination effort.
- Contextual Impacts. This includes changes in environments and in the “way business is conducted.” This section is where you would talk about new partners or increases in connectivity that may have been established or deepened through the project. If new funding was obtained or assets leveraged to expand or sustain your project, that would be described here.
Take time to reflect on what the evidence (or implementation process) has communicated to you about your work, and on what you intend to do differently because of that reflection.
The following sub-headings should be used to describe reflections.
- Best Practices Identified. What aspects of your program worked really well and seemed to be effective mechanisms or strategies for providing enriching STEM content and activities to targeted students?
- Program Adaptations. If you found ways that your program adapted to overcome obstacles or enhanced your program design in ways that others could benefit from your learning please describe your learning process and describe the successful adaptations that your project experienced.
- Challenging Barriers. If obstacles continue to pose a challenge for you, please identify the issues or barriers encountered and any thoughts on potential solutions, resources, collaborations, or partnerships that might be helpful for overcoming these barriers.
What, if any, plans do you have in place to sustain the program beyond BWF support? What strategies are you considering?
Number each subsection separately and use a minimum 12-point font size with one-inch margins on all sides. Combine all subsections, including the cover sheet, into one PDF file.
The Financial Report may also be submitted as a separate PDF file.
Submit by December 31 to firstname.lastname@example.org.